Privacy Notice

DOWDALES SCHOOL - PRIVACY NOTICE for pupils in schools, alternative provision and pupil referral units

Privacy  Notice  -  Data  Protection  Act  1998

We, Dowdales school, are a data controller for the purposes of the Data Protection Act. We collect personal information from you and may receive information about you from your previous school and the Learning Records Service. We hold this personal data to:

  • Support your learning;
  • Monitor and report on your progress;
  • Provide appropriate pastoral care, and
  • Assess how well we are doing.

Information about you that we hold includes your contact details, national curriculum assessment results, attendance information, exclusion information, where you go after you leave us and personal characteristics such as your ethnic group, any special educational needs you may have and relevant medical information. If you are enrolling for post 14 qualifications the Learning Records Service will give us your unique learner number (ULN) and may also give us details about your learning or qualifications.

Once you are aged 13 or over, we are required by law to pass on certain information to providers of youth support services in your area.  This is the local authority support service for young people aged 13 to 19 in England.  We must provide the names and addresses of you and your parent(s), and any further information relevant to the support services’ role.  We may also share data with post 16 providers and training providers to secure appropriate support on entry to post 16 provision.

However, parent(s) can ask that no information beyond names, addresses and your date of birth be passed to the support service.  This right transfers to you on your 16th birthday.  Please tell Mrs C Rushton, at the school, if you wish to opt out of this arrangement.  For more information about young people’s services, please go to the National Careers Service page - Click here

We will not give information about you to anyone without your consent unless the law and our policies allow us to.

We are required by law to pass some information about you to the Local Authority (LA) and the Department for Education (DfE)

In order to enhance the services and support we offer to parents/carers and students we also share certain personal data information such as name, dates of birth, addresses etc. with:

  • Cashless catering providers (Trustee)
  • Online payment providers (ParentPay)
  • Electronic communications providers (including text messaging)
  • Alternative Provision/Work Placement Providers
  • Duke of Edinburgh Award scheme
  • Moodle – virtual learning environment
  • Examination boards
  • Mymaths – virtual learning environment
  • PearsonsActiveLearn – virtual learning environment
  • Pupil referral units
  • Microlibrarian – library system in school

If you want to see a copy of the information about you that we hold and/or share, please contact Mrs C Rushton.

If you need more information about how the LA and/or DfE store and use your information, then please go to the following websites:

Cumbria County Council - Click here - Click here

If you cannot access these websites please contact the LA and/or DfE as follows:

  • Performance Unit, Children’s Services
    The Lonsdale Building
    The Courts
    English Street                                    
    CA3 8NA
    Website: Click here
    Email:  [email protected]
    Tel:  01228 221271


  • Public Communications Unit
    Department for Education
    Sanctuary Buildings
    Great Smith Street
    SW1P 3BT                                            
    Website: Click here
    Email: Click here
    Tel: 0370 000 2288