Privacy Notice

Privacy Notice: Dowdales School

Information about students in schools

Data Protection Act 1998: How we use student information

We collect and hold personal information relating to our students and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:

  • support our students’ learning
  • monitor and report on their progress
  • provide appropriate pastoral care; and
  • assess the quality of our services

This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For students enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.

Once our students reach the age of 13, the law requires us to pass on certain information to Cumbria Local Authority and the provider of Youth Support Services in your area who have responsibilities in relation to the education or training of 13-19 year olds. We may also share certain personal data relating to children aged 16 and over with post-16 education and training providers in order to secure appropriate services for them. A parent/guardian can request that only their child’s name, address and date of birth be passed to Cumbria Local Authority or the provider of Youth Support Services in your area by informing Mrs C Rushton at the school. This right is transferred to the child once he/she reaches the age 16. For more information about services for young people, please go to our local authority website click here

Careers guidance –We supply information such as name, address and contact details for students to Inspira, Penrith 40 Business Park, Penrith, Cumbria CA11 9BP in order to ensure students have progressed onto education and training.

We will not give any other information about our students to anyone else other than as set out above without your consent unless the law and our policies allow us to do so. If you want to receive a copy of the information about your son/daughter that we hold, please contact:

Mrs C Rushton at the school – telephone number 01229 469800

We are required, by law, to pass certain information about our students to our local authority (LA) and the Department for Education (DfE).

In order to enhance the services and support we offer to parents/carers and students we also share certain personal data information such as name, dates of birth, addresses and in some cases medical etc. with:

  • Cashless catering providers (Trustee)
  • Online payment providers (ParentPay)
  • Electronic communications providers (including text messaging)
  • Biometrics – Connexions Group
  • Alternative Provision/Work Placement Providers
  • Duke of Edinburgh Award scheme
  • Moodle – virtual learning environment
  • Examination boards
  • Pupil referral units
  • Microlibrarian – library system in school
  • Barrow 6th Form College and Furness College – Name and Year 11 exam results
  • Various travel companies – name, dob, medical and dietary requirements
  • Evolve
  • Subject specific learning environments
  • NHS
  • Asdan
  • External mentoring consultant services
  • CAMHS

Whilst we do not share information with our IT support and back-up companies there may be a rare occasion when, in order to support SIMS management, they have access to the system.

DfE may also share student level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.

Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to student level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.

For more information on how this sharing process works, please click here

For information on which third party organisations (and for which project) student level data has been provided to, please click here

If you need more information about how our local authority and/or DfE collect and use your information, please visit:

If you are unable to access these websites we can send you a copy of this information. Please contact the LA or DfE as follows:

Performance Unit
Children's Services
The Lonsdale Building
The Courts
English Street
Carlisle
CA3 8NA

website: www.cumbria.gov.uk/childrensservices
email: [email protected]
tel: 01228 221271

Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street
London
SW1P 3BT

website: www.education.gov.uk
email: http://www.education.gov.uk/help/contactus
tel: 0370 000 2288